Gästehelden Start for free
For weddings, parties and corporate events

Invite guests, collect replies, plan the seating.

Gästehelden keeps your guest list, the invitations, the replies and the seating plan in one place. Families stay together, companions add themselves and you always know who is coming.

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  • Hosted in Germany
  • No tracking, no ads
  • Guests need no account

Everything for your guests, no spreadsheet chaos

From the first list to the door on the night: every step builds on the one before.

Guest list with families

Invitations for whole families or with a plus-one. Just paste your list from Excel, groups and filters included.

Invitations in your own design

Design emails with building blocks, set colours and logo once. Reminders and confirmations go out automatically.

Reply page for guests

Guests accept or decline with one click, choose who is coming and share dietary needs. No sign-up needed.

Seating plan with AI

Arrange tables on the floor plan and write down wishes in plain language. The AI turns them into rules, auto-seating places every guest.

Tickets with QR code

After accepting, every guest gets a ticket by email. At the door you tick off who has arrived.

Payments at a glance

Set a price per person and tick off transfers and cash payments. Tickets are issued once paid.

New: AI in the seating plan

Just write down who should sit where

Instead of clicking rules together, you describe your wishes in plain language. The AI works out who is meant, even “the kids” or “the bride's colleagues”, and turns it into rules. Auto-seating then places every guest accordingly.

  • Understands names, groups and familiesAsks when something is unclear, e.g. with two guests called Klaus.
  • You stay in controlEvery rule can be checked, changed or deleted before seating.

Your first invitation in three steps

Gästehelden guides you through the setup, no prior knowledge needed.

  1. Create an event

    Choose the type of event, add date and venue and pick a design. Matching emails are already prepared.

  2. Add guests

    One by one or as a whole list. People who belong together get one shared invitation.

  3. Send the invitation

    Check the email, send it and watch the replies come in. Reminders can run by themselves.

For every occasion

Whether 30 guests in the garden or 400 at a conference: event types come with the right settings.

  • Wedding
  • Birthday
  • Anniversary
  • Summer party
  • Company party
  • Conference
  • Gala
  • Hosted in GermanyGerman data centre, emails are sent from our own server. The AI help in the seating plan only runs when you use it.
  • No tracking, no adsNo analytics tools, no cookies except the one for signing in.
  • Plan as a teamInvite co-planners and assign roles, from admin to check-in at the door.

Ready for your guest list?

Create an account, set up your event and send the first invitations today.

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